wedding planner vs venue coordinator | The Difference

June 27

Wedding Planner vs Venue Coordinator | This is something that I get asked on a regular basis by both professionals and brides alike: “Is a venue coordinator not the same as a wedding planner?” And the answer is simply no. 

While a venue coordinator can be a valuable tool to those brides who choose not to have a wedding planner, their responsibilities and areas of concern differ greatly from those of an outside professional.

Photo by Heather Kincaid

The Venue Coordinator

Venue coordinators are employees of the venue in which work. They act as a liaison between the bride and groom and  the venue’s operations team. Their responsibilities are those pertaining to your experience with them, directly: showcasing the venue, consulting your food and beverage choices, formalizing your catering needs, arranging menu tastings and processing the final invoice.

On wedding day, their focus is delivering their contracted services, exclusively: ensuring the venue set up is accurate [tables, chairs and place setting only], the food is out on time and that tear down happens seamlessly. In addition, a Venue Coordinator often departs once the meal is served. This may be an important consideration if your are looking for support for the remainder of the evening or need any assistance with the tear down of items that the venue is not responsible for.

And remember: while you may have worked with one individual throughout the planning process, there is no guarantee that you will be provided with that same individual on your big day!

 

The Wedding Planner 

A professional Wedding Planner is your personal consultant, with a wide stemmed focus on every detail in curating your dream wedding.

From the initial planning stages [providing venue options, reviewing contracts, researching and recommending suppliers] to wedding day preparation, [creating an itinerary/timeline, organizing your ceremony rehearsal, confirming details with all contracted vendors] your wedding planner is present for every decision.

Come wedding day, they over-see time management [ceremony, processional, recessional, cocktail hour transition, grand entrance, speeches, dancing etc.], prompt the MC and vendors, troubleshoot and ensure quality control of set up, including personalized details and decor. In addition, a wedding planner will prepare valuable tools for you, such as  vendor contact forms, floor plans, set up outlines and MC scripts. Many will  take over the reins up to one month out, allowing you to be fully focused on being a bride, enjoying a stressless last fews weeks together.

This also goes for “Day of Wedding Coordinators” personally hired by you. While they may come in closer to event day, they work exclusively for you!

 

The Nitty Gritty

The main difference lies in this: A venue coordinator works for the needs of the venue, acting out the requirements of your contract in a smooth and timely manner. A wedding planner works for you, ensuring every detail of your day is flawless and orchestrated exactly as you’ve planned.

 

Now don’t be fooled. This is not meant to demean the role of on-site venue coordinators. They are a valuable asset to the wedding planning process and I thoroughly enjoy liasing with them myself. But its important that couples understand what they are getting into, avoiding hardship, frustration and disappointment come crunch time! Take time to consider your needs and concerns and weigh your options accordingly.

Still have questions about the difference between a outside wedding planer and a venue coordinator?  Take a peek HERE + HERE, for a detailed look at the role of a wedding planner.

 

About Kailey-Michelle

Grace clinger. Marriage lover. Moment savourer. Passionate Creator. Seeking to inspire this generation as a Professional Wedding Planner, Speaker, Writer and Business Coach, to focus on what matters most in life and leave a legacy of love and service.
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6 Responses

  1. Bonnie Marie says:

    Thank you for this kind illustration of the role these two important professionals have in a wedding. It is so nice to have someone pull out the good things each one does and how they both contribute to the success of an event. Not one or the other, but both, hand in hand.
    Grazie!

  2. […] be what you are looking for. Learn the difference between venue coordinators and wedding planners (here). Hiring a wedding planner may cost you extra money, but the time and stress that you save may be […]

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